Summary of Qualifications

Highly-qualified

Highly qualified and dedicated Senior Executive Assistant with extensive C-level administrative support experience.

Passionate and Detail-Oriented

Energetic, positive and detail-oriented with a genuine passion for business administration and a well-rounded background in supporting a start-up organization in optimizing internal support performance.

Great time management & interpersonal skills

Leverages finely-honed interpersonal and time management skills to successfully streamline workflow productivity to achieve the goals and objectives of executive staff.

Proactive

Proactive professional with a proven record of successfully managing multiple priorities and projects.

Expertise

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Complex Calendar Scheduling 95%

Start-Up Experience 85%

Annual Fundraising 95%

Event & Meeting Planning 90%

Executive/Employee Liaison 75%

Inventory Supply 72%

Complex Travel Planning 85%

Office Manager 100%

Records Management 89%

Proofing & Copy-Editing 91%

Social Media Management 85%

Client/Customer Liaison 91%

Career Chronological

Ally Solutions – C-Level Sr Executive Assistant & EA Manager (Dec 2018 – Present)

AssuredPartners – C-Level Sr Executive Assistant, EA Mgr & Corporate Event Mgr (May 2013 – Dec 2018)

Starwood Vacation Ownership – Executive Legal Assistant (April 2012 – Feb 2013)

Everest University – Senior Administrative Assistant (April 2009 – Mar 2012)

RRPM – Virtual Assistant (June 2000 – Apr 2009)

Career Chronological

Executive Assistant Responsibilities

Oversees calendar, including professional and personal meetings & events, for CEO & C-suite.
Provide support to C-Level Executives, reporting directly to the CEO.
Arranged all travel for commercial and private flights including domestic & international; obtaining any necessary Visas and Passports according to State Department regulations.
Input of Executives expense reports, employee timesheets, absences, paid time off, and tracking of over 25 active company enhancement projects.
Assist Executives in drafting and editing letters, bringing life to proposals, or presentations and with other writing projects as necessary.
Screen visitors, calls, mail, and emails to limit distractions to Executives.
Responsible for numerous high-level reports, acquisition data, and budget forecasts as they relate to the Executive team.

EA & Office Manager Responsibilities

Trained and Managed 5 direct reports to include Executive Assistants, Administrative Assistants and Receptionist.
Managed office inventory and supply ordering.
Company liaison with building management, maintaining building access cards and office keys.
Oversaw 3 tenant improvement build-outs & moves; working with architects, city planners, designers and general contractors.
Coordinate printing and digital distribution of manuals.

Event Planning Responsibilities

Lead, manage, & plan events and meetings from 5 to 400+ attendees to include BoD meetings, incentive program, seminars, tradeshows and conferences with budgets $5k to over $1MSecured sponsors for meetings and events to collaborate across the industry and to reduce meeting costs.
Social media management for all events.
Responsible for all aspects of meeting planning including but not limited to RFP’s, attendee management, materials, agenda creation, award ordering and final invoicing working within the deadlines of all vendors.
Responsible for all contracts and addendums.
Responsible for hotel vetting and site visits for appropriate space and price negotiating.
Conducted pre-planning visits as necessary meeting with various hotel departments, transportation companies, yacht suppliers, destination management companies.
Select all F&B, décor, talent, guest speakers and excursions.
Lead Cvent user – Event Management Software
Built registration websites per meeting specs for attendees to register to attend.