Amy Reed

LinkedIn: www.linkedin.com/in/amy-reed · deeryma1@gmail.com 

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Summary of Qualifications

Highly-qualified

Highly qualified and dedicated Senior Executive Assistant with extensive C-level administrative support experience.

Passionate and Detail-Oriented

Energetic, positive and detail-oriented with a genuine passion for business administration and a well-rounded background in supporting a start-up organization in optimizing internal support performance.

Great time management & interpersonal skills

Leverages finely-honed interpersonal and time management skills to successfully streamline workflow productivity to achieve the goals and objectives of executive staff.

Proactive

Proactive professional with a proven record of successfully managing multiple priorities and projects.

Expertise

With this, you can create beautiful WordPress pages in minutes by adding pre-made design elements, called items to the page and then edit everything within. 

Complex Calendar Scheduling 95%
Start-Up Experience 85%
Annual Fundraising 95%
Event & Meeting Planning 90%
Executive/Employee Liaison 75%
Inventory Supply 72%
Complex Travel Planning 85%
Office Manager 100%
Records Management 89%
Proofing & Copy-Editing 91%
Social Media Management 85%
Client/Customer Liaison 91%

Career Chronological

Tab 1

Ally Solutions – C-Level Sr Executive Assistant & EA Manager (Dec 2018 – Present)

Tab 2

AssuredPartners – C-Level Sr Executive Assistant, EA Mgr & Corporate Event Mgr (May 2013 – Dec 2018)

Tab 2

Starwood Vacation Ownership – Executive Legal Assistant (April 2012 – Feb 2013)

Tab 2

Everest University – Senior Administrative Assistant (April 2009 – Mar 2012)

Tab 2

RRPM – Virtual Assistant (June 2000 – Apr 2009)

Career Chronological

Executive Assistant Responsibilities

  • Oversees calendar, including professional and personal meetings & events, for CEO & C-suite.
  • Provide support to C-Level Executives, reporting directly to the CEO.
  • Arranged all travel for commercial and private flights including domestic & international; obtaining any necessary Visas and Passports according to State Department regulations.
  • Input of Executives expense reports, employee timesheets, absences, paid time off, and tracking of over 25 active company enhancement projects.
  • Assist Executives in drafting and editing letters, bringing life to proposals, or presentations and with other writing projects as necessary.
  • Screen visitors, calls, mail, and emails to limit distractions to Executives.
  • Responsible for numerous high-level reports, acquisition data, and budget forecasts as they relate to the Executive team.

EA & Office Manager Responsibilities

  • Trained and Managed 5 direct reports to include Executive Assistants, Administrative Assistants and Receptionist.
  • Managed office inventory and supply ordering.
  • Company liaison with building management, maintaining building access cards and office keys.
  • Oversaw 3 tenant improvement build-outs & moves; working with architects, city planners, designers and general contractors.
  • Coordinate printing and digital distribution of manuals.

Event Planning Responsibilities

  • Lead, manage, & plan events and meetings from 5 to 400+ attendees to include BoD meetings, incentive program, seminars, tradeshows and conferences with budgets $5k to over $1MSecured sponsors for meetings and events to collaborate across the industry and to reduce meeting costs.
  • Social media management for all events.
  • Responsible for all aspects of meeting planning including but not limited to RFP’s, attendee management, materials, agenda creation, award ordering and final invoicing working within the deadlines of all vendors.
  • Responsible for all contracts and addendums.
  • Responsible for hotel vetting and site visits for appropriate space and price negotiating.
  • Conducted pre-planning visits as necessary meeting with various hotel departments, transportation companies, yacht suppliers, destination management companies.
  • Select all F&B, décor, talent, guest speakers and excursions.
  • Lead Cvent user – Event Management Software
  • Built registration websites per meeting specs for attendees to register to attend.

Education

Associate of Arts Degree

Valencia Community College – Associate of Arts Degree May 2007

Bachelor of Arts Degree

University of Central Florida – Bachelor of Arts Degree – Interdisciplinary Studies May 2010

Certifications, Commissions, and Skills

Certified Meeting Planner (CMP): 25 hours completed (will certify in 2021)

Certified Online Business Manager (OBM): certified April 2020

Notary Public (State of Florida) – Commission expires June 2022

Proficiency in PC & Mac, Microsoft: Word, Excel, Outlook, PowerPoint; Adobe Pro, Cvent, G Suite: Google calendar, email; Trello, Asana, Slack, LastPass, Dropbox, Canva

Intermediate knowledge in Visio, Adobe, Dubsado, Mailchimp, Kajabi, Basecamp, Notion

Type 60+ cwpm